How to Share Custom Column Layouts

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workspace with specific column layouts can greatly enhance productivity. In this blog post, we'll dive into how to share custom column layouts in Confluence, making it easier for teams to maintain consistency and efficiency across projects.

1. Understanding Custom Column Layouts
2. How to Create Custom Column Layouts
3. Saving Your Custom Layout
4. Sharing Your Custom Column Layouts
5. Conclusion

1.) Understanding Custom Column Layouts

Before diving into the sharing aspect, let's briefly recap what custom column layouts are and why they matter:

- Custom Column Layouts allow you to arrange your content in a way that best suits your workflow. You can have anywhere from one to six columns, each tailored to display different types of information.

- This feature is particularly useful for teams working on multiple projects where clear separation and visibility are crucial.

2.) How to Create Custom Column Layouts

Creating custom column layouts in Confluence is straightforward:

1. Navigate to the Page: Go to the page where you want to set up your custom column layout.
2. Click on Settings (Gear Icon): Located at the top right of the page, this will open a settings menu.
3. Select "View": In the settings menu, click on 'View'.
4. Choose Custom Layout: Scroll down to find the option for 'Custom layout', and select it. Here you can choose between 1 to 6 columns.
5. Drag and Drop: Once in custom layout mode, you can drag and drop modules to arrange them as per your preference.

3.) Saving Your Custom Layout

After setting up your desired column layout, don't forget to save it:

- Click on the 'Save' button at the top right of the screen once you have arranged all your content appropriately. This will save your custom layout configuration for future reference and sharing with others.

Once you have a custom column layout set up, you might want to share it with team members or other users within your Confluence space:

Method 1: Exporting and Importing Layout

Confluence allows for the export of layouts which can then be imported into another page or shared directly. Here's how:

1. Export Your Layout: In the custom layout settings, click on 'More options' (three vertical dots) and select 'Export'. This will download a JSON file containing your layout configuration.
2. Share the File: Email the exported JSON file to your colleagues or share it via Confluence’s built-in sharing tools within the platform.
3. Import into Another Page: To apply this layout on another page, navigate to that page and repeat the steps from "Creating Custom Column Layouts" Click 'More options' in the custom layout settings, select 'Import', and then upload your exported JSON file.

Confluence also allows you to share direct links to specific layouts which other users can click to access the same layout on their end. Here’s how:

1. Share Layout Link: From the page with your custom column layout, navigate back to the main Confluence space or dashboard where all pages are listed. Click 'More options' (three vertical dots) next to the specific page and select 'Share Page'. This will give you a shareable link directly to that page’s custom layout settings.
2. Send Link: Share this link with colleagues via email, chat, or Confluence’s built-in sharing tools within the platform.

5.) Conclusion

Custom column layouts in Confluence are not just about aesthetics; they're about efficiency and effectiveness in managing information and tasks across different projects and teams. By understanding how to create custom layouts and share them with your team, you can ensure that everyone is on the same page-literally! Whether through exporting and importing layout settings or sharing direct links, Confluence empowers you to streamline collaboration by maintaining consistent views.

How to Share Custom Column Layouts